Check In Reports

We will accompany the new tenant around the property on the day that their tenancy starts, using one of our Inventory Report as the reference.  We will then check the condition of the property and all its contents.
The check-in procedure allows the tenant to raise any issues they encountered upon inspection of the property that day which they would like to be included within the Schedule of Condition. On completion of the check-in, a signed declaration agreeing to the contents & condition of the check-in report is obtained from the tenant and he/she is reminded of their responsibility to ensure that the Schedule of Condition is a fair record of the condition of the property and its contents.

We will take meter readings of all utilities where possible, and will  log all keys with an exact location including all internal, window, shed and garage keys to the property, we will also confirm the existence of a valid Gas Safety Certificate.

The original Inventory is then amended, where necessary and a detailed Check In Report is produced, the emailed report will be sent within 24hours of the Check In and a hard copy will then be sent through the post to the Agent/Landlord and Tenant.

If we are not requested to be there at the Check In the tenant will be given a copy of the Inventory. The tenant then has five working days upon receipt of the report to log any amendments, these will then be added to the Inventory Report. Once the five day period has elapsed the tenants agreement with the report and its contents is assumed.

The Check In Report should then be kept by all parties for the duration of the tenancy.  We strongly believe that an accompanied and impartial Check In procedure will ensure that the standard and condition of the property and its contents is agreed upon with the tenant on the day the tenancy commences, this then helps to minimise the prospect of disputes occurring at the end of the tenancy.

If you would like more details of a price list please call us on 01483 820944.

Check Out Reports

At the end of a tenancy a check-out inspection is carried out. This involves arranging a check-out appointment with the outgoing tenant on the date of the end of tenancy this would normally be done with the same clerk that did the Check In Report.

The check out process involves a thorough examination of the properties décor, contents, fixtures, fittings and furnishings against the inventory and check in report agreed at the start of the tenancy. Any additional information relating to major works carried out at the property or items added or removed during the tenancy must be provided by the instructing principal at this stage. Cleaning is often a major area of dispute tenants should be advised to retain all receipts for all cleaning and repairs carried out before, during or at the end of the tenancy.

The tenant is then made aware of any potential areas where a reduction in the deposit may be incurred along with the reasons behind this. This is crucial is defusing any discrepancies which may later arise. A signed declaration agreeing to the contents & condition is then obtained from the out going tenant.
A thorough report is then compiled room by room detailing any differences and describing responsibility for any dilapidation’s, damage, missing items and additions allowing for fair wear and tear and cleaning. We will take photographic evidence of any dilapidations of damage where possible.

We will obtain a forwarding address from all outgoing tenants. A full list of keys handed back by the outgoing tenant will be made. All utility readings will be compiled and where possible a list of service providers for the new incoming tenant.

At the end of the check-out appointment every effort will be made by the inventory clerk to leave the property in a safe and secure manner and the keys returned to the instructing principal.

If urgent action is required as a result of the check-out inspection the Landlord/Agent will be notified at that stage.

A Check Out Report is then complied we will email the Agent/Landlord and Tenant. Hard copies will also be sent with any photographic evidence on CD Format.

For more information on this service please call us on 01483 820944 or 07739 803664 or E-Mail: sales@inviewinventories.co.uk